Job Opportunities

Job Title: Administrative Assistant- Central Niagara Catholic Family

Reports To: Priests-in-Solidum

Status: Full-Time/Hourly

PRIMARY FUNCTION:

The Administrative Assistant is responsible for providing administrative and related office services for the Central Niagara Catholic Family.  As a result, they are the first point of contact for the Family of Parishes and are responsible for the Family’s basic communication and record keeping. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

  1. Handle all inquiries from parishioners, vendors and others
  2. Receive visitors and deliveries during the workday
  3. Process mail, email, phone calls and voicemails
  4. Assist with appointment scheduling
  5. Prioritize and refer other inquiries as necessary
  6. Learn to manage administrative aspects of sacraments, as a backup
  7. Learn to schedule weddings, funerals and baptisms, as a backup
  8. Maintain Mass intention records
  9. Manage office supplies in an orderly fashion
  10. Maintain parish calendars using Google Calendar
  11. Schedule use of parish spaces – coordinating with maintenance as necessary
  12. Maintain key logs as required
  13. Maintain Parish Data Systems (PDS) to include census and sacrament data
  14. Handle routine mass communication utilizing email, social media and Family website
  15. Oversee and maintain Family website and social media in coordination with Family Business Manager, Director of Mission and Director of Discipleship.
  16. Learn how to produce and upload weekly Family bulletin coordinating with staff about events (Microsoft Publisher), as a backup the to the regular bulletin editor
  17. Create and print funeral and special event bulletins using Microsoft Publisher while coordinating with Bereavement Team, from time to time.
  18. Maintain volunteer schedule
  19. Assist the Family Priests in Solidum (Pastor), Business Manager, Director of Mission, Director of Discipleship, and any Family assigned Deacons in carrying out the mission of the Central Niagara Catholic Family

 

QUALIFICATIONS:

  • Be able to answer basic questions about Catholic belief and practice
  • Reliability and punctuality
  • Adept at practicing discretion and confidentiality
  • Have good telephone and email etiquette
  • Ability to work with limited direction
  • Ability to maintain detailed and orderly records
  • High proficiency in written and spoken English
  • Experience in Microsoft Office (Word, Publisher, Excel)
  • Ability to learn quickly how to use web-based record keeping tool (PDS)
  • At least 5 years of experience as an office manager or secretary
  • Works well in a team environment
  • Ability to multitask and adapt to change
  • Professional presentation
  • Ability to obtain Virtus Certification
  • Ability to maintain confidentiality

Optional Skills:

Ability to communicate in Spanish language is a plus

Please email your resume to office@cncfwny.org

Questions may be directed to: Fr Matt @ 716-433-8118 ext 103