1 of 2 Job Title: Administrative Assistant- Central Niagara Catholic Family

Status: Full Time/Hourly

PRIMARY FUNCTION:

The Administrative Assistant is responsible for providing administrative and related office services for the Central Niagara Catholic Family.  As a result, they are the first point of contact for the Family of Parishes and are responsible for the Family’s basic communication and record keeping. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Handle all inquiries from parishioners, vendors and others
2. Receive visitors and deliveries during the workday
3. Process mail, email, phone calls and voicemails
4. Assist with appointment scheduling
5. Prioritize and refer other inquiries as necessary
6. Manage administrative aspects of sacraments
7. Schedule weddings, funerals and baptisms
8. Maintain Mass intention records
9. Manage office supplies in an orderly fashion
10. Maintain parish calendars using Google Calendar
11. Schedule use of parish spaces – coordinating with maintenance as necessary
12. Maintain key logs as required
13. Maintain Parish Data Systems (PDS) to include census and sacrament data
14. Handle routine mass communication utilizing email, social media and Family website
15. Maintain Family website and social media in coordination with Family Business Manager and Faith Formation Coordinator
16. Produce weekly Family bulletin coordinating with staff about events (Microsoft Publisher)
17. Create and print funeral and special event bulletins using Microsoft Publisher while coordinating with Bereavement Team
18. Maintain volunteer schedule
19. Assist the Family Priests-in-Solidum, Business Manager and Faith Formation Coordinators in carrying out the mission of the Central Niagara Catholic Family

QUALIFICATIONS:

• Be able to answer basic questions about Catholic belief and practice
• Reliability and punctuality
• Adept at practicing discretion and confidentiality
• Have good telephone and email etiquette
• Ability to work with limited direction
• Ability to maintain detailed and orderly records
• High proficiency in written and spoken English
• Experience in Microsoft Office (Word, Publisher, Excel)
• Ability to learn quickly how to use web-based record keeping tool (PDS)
• At least 5 years of experience as an office manager or secretary
• Works well in a team environment
• Ability to multitask and adapt to change
• Professional presentation
• Ability to obtain Virtus Certification

2 of 2 Job Title: Building Maintenance/Janitor

Status: Part Time/Hourly

SUMMARY OF DUTIES

The Building Maintenance/Janitor performs a variety of semi-skilled manual work in the maintenance, and repair and energy management of building.   Additionally, the building maintenance/janitor is responsible for cleaning, garbage removal and lawn care snow removal if needed.

REPORTING RELATIONSHIP

Reports to the Business Manager of the Family and the Priest in Solidum

ESSENTIAL DUTIES & RESPONSIBILITIES

• Performs and/or assists with the work of carpentry, plumbing, painting, masonry, mechanical and minor electrical work within the buildings for the parish.
• Repairs toilets, plumbing fixtures, and equipment.
• Repairs fixtures, furniture, floors, cabinets, desks, and tables.
• Repairs switches, replaces fuses, tests equipment.
• Operates power and hand tools such as drills, saws, grinders, sanders, cutters, crimpers and hand tools such as wrenches, hammers, saws, shovels, snow blower and other miscellaneous tools.
• Maintains work area in clean and orderly condition as well as tools and equipment.
• Checks daily building, grounds and facilities for damage, malfunctions, etc.
• Monitors all safety hazards and takes remedial action to ensure correction.
• Installs and repairs locks on doors.
• Ensures that walkways, parking lots, and common areas are free of snow, properly salted, and properly lighted.
• Maintains grounds, cuts grass, picks up branches, garbage, cleans drains, erects, repairs fencing, trims bush and maintains grease traps.
• Assists with building custodial needs as needed and when directed.
• Works with ladders
• Responsible for monitoring and assisting in-house contractors responsible for overall building upkeep (e.g. carpet, paint, electric, plumbing, glass, locksmith, landscaping) or security, fire extinguishers, and fire alarm.
• Responsible for assisting with security and safety drills.
• Assists with putting up decorations as needed in the parish
• Consistently complies with all policies and procedures.
• Constantly maintains high performance standards at work with regard to personal behavior and interactions with staff, community and outside organizations.

REQUIRED SKILLS & ABILITIES

• Good knowledge of the maintenance and repair of machinery, plumbing, fixtures, and equipment
• Ability to make repairs and adjustments to a variety of mechanical equipment
• Ability to understand and follow routine oral and written instructions
• Mechanical aptitude
• Practical problem-solving abilities
• Industrious and dependable
• Knowledge of computer and ability to utilize word processing programs
• Possess good time management skills
• Flexibility with work schedule
• Ability to work independently as well as in conjunction with other staff members and members of the team.
• Valid New York State driver’s license, New York automobile insurance, and a reliable motor vehicle to transport self between sites. 

QUALIFICATIONS:

Education:     Minimum:  High School Diploma or GED & Training in one of the Skilled Trades                                                               Areas (e.g., plumbing, electrical)

                           Preferred:   Skilled Trades Schooling & Training in one of the Skilled Trades Areas                                                   (e.g., plumbing, electrical)

Experience:   Minimum:      3 -5 years experience in building maintenance, HVAC, plumbing,

                                                and electrical                                     

Preferred:       5-7 years experience in building maintenance, HVAC, plumbing, and electrical

REQUIRED SKILLS & ABILITIES:

• Good knowledge of the maintenance and repair of machinery, plumbing, fixtures and equipment
• Ability to make repairs and adjustments to a variety of mechanical equipment
• Ability to understand and follow routine oral and written instructions
• Mechanical aptitude
• Practical problem-solving abilities
• Industrious and dependable
• Knowledge of computer and ability to utilize word processing programs
• Possess good time management skills
• Flexibility with work schedule
• Ability to work independently as well as in conjunction with other staff members and members of the team.
• Valid New York State driver’s license, New York automobile insurance, and a reliable motor vehicle to transport self between sites.
• General knowledge of health, safety and environmental regulations for NYS.

 COMPETENCIES:

Dependability

• Maintains an excellent record of attendance/punctuality.
• Consistently completes projects accurately and on time.
• Thorough when performing work and conscientious about attending to detail.

Exercising Self-Control and Being Resilient

• Keeps functioning effectively under critical and tight deadlines, heavy workloads, and/or other pressures.
• Can effectively handle several challenging problems or tasks at once.
• Maintains self-control when personally criticized (vs. criticizing ideas), verbally attacked or provoked.
• Deals effectively with pressure and stress.
• Maintains focus and intensity and remains optimistic and persistent, even under adversity.
• Effectively manages own behavior and time, including balancing work and personal life.

Job Knowledge

• Consistently executes the duties and responsibilities of position in an efficient and accurate manner.
• Clearly understands and uses knowledge that is acquired through formal training or extensive on-the-job experience to perform duties and responsibilities.
• Is effective in working with, understanding, and evaluating technical information related to the job.
• Effective in using machines, tools, or equipment.

Physical demands that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation(s) are available from the CNCF Business Manager.